Showing posts with label Gmail Tips. Show all posts
Showing posts with label Gmail Tips. Show all posts

How to Sign out of Gmail Remotely?


How to Sign out of Gmail account from a remote location

Your email account is as important as your cell phone. Even sometimes it's more important than a cell phone. Because it may contain lots of personal as well as official information. Once hacked, it could be really tough to get back. So, you should keep your email ID safe and secured. Today I'm gonna discuss about how to sign out of Gmail from a remote location. 



Background Story


When I was in college, during my graduation, I used to sign in to my Gmail account from Computer Lab. And I used to select the Remember me option for quick login. One day, when I was working in my Gmail inbox, the electric supply interrupted. And I didn't have enough time to wait. So, I had to leave my account signed in to that browser. 


I was not sure whether the next user would get my account signed in or not. I was lucky that I didn't save my password. Otherwise anyone could see the saved password and access my account. 


However, there was nothing to worry about! Because Gmail has a great way to sign out of all other sessions except the current one. And you can also change your password any time. 






You may need to sign in to your Gmail account from different locations. Suppose your friend's PC, cybercafe, library, cell phones or any other public places. By mistake, if you forget to sign out, your account might be unsafe. Or if you lost your cell phone with Gmail account signed in, then what? Simply sign out of all other sessions from your Gmail inbox. 


Account Activity

If you need to sign out of all other sessions, then you have to go to the Account Activity options from your inbox. Account activity is available at the bottom of your inbox. If you're using basic HTML view then you will get the account activity as below:


Last Account Activity in Gmail

Look at the red mark. Last account activity. And look at the yellow shade - Detials. Hit on the details button to view your activities. And if you're using the standard view of Gmail then it looks like as below -

Last Account Activity in Gmail

And this will be located at the bttom right corner of your inbox. After hitting the Details option, you will be redirected to a new page named Activity on this Account. Look at the image below:


Gmail Account Activity


Since my account is not open anywhere, it shows - This account doesn't seem to be open in any other location. If there is any unusual login detected, it would show different message. 

Now look at the button - Sign out of all other sessions. If you hit on this button, your account will be automatically signed out from any devices/ sessions except the current one. If you're signed in into your mobile, it will also be signed out. 

Also look at the Recent activity table. It shows from where your account has been accessed, with location, IP address, date/time and duration.  


Hopefull this will be really helpful for you to keep your Gmail account safe. Facebook has also  similar option. You will get it from settings. 


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Gmail Update: Contact your Google+ Circles!!


Gmail Update: Reach More People you Know


By this time, maybe all of you got a mail from Google. It says - Gmail Update: Reach More People you Know. Basically this is a new feature added to Gmail. And with this feature, Google+ and Gmail get closer. Now you can contact those people who are already in your circles even you don't know your their email addresses! 


What you Need? 

You should be a Google+ user with some circles. And of course you must have some people in your circles. If you haven't created your circles and added some friends then visit Google+ to get some . . .

And if you wanna use this new feature, make sure you're using Gmail in Standard View. Basic HTML version of Gmail will not have this feature. If you're using basic HTML view, then you will find the Standard View option just at the bottom of the screen. Or at the top, just left to your email address. Once you click on the Standard View option, your Gmail will reload. 

Note: Standard view can't be used properly, if your net connection is too bad. 


About the Update  - Reach More People you Know

Do you want to email someone you know, but haven't shared emails addresses yet? This update of Gmail makes your task easier! While composing a new message, Gmail will suggest your Google+ connections as recipients, even if you haven't exchanged your emails addresses. (Gmail should be loaded in Standard View)


How it Works?

As you know the privacy issue is related with this feature, emailing Google+ connections works little bit differently. 

If you wanna send message to someone you know, but don't know his email, simply type his name. Gmail will show his name in your to box. Then you can send email. Just see the image below:

Gmail Recipients Suggestions

Your email address will be kept invisible to your connections until you send then an email. And their email addresses will also be invisible until they respond. Those of you're using the Google Talk or Gmail Chat option, should understand the process. You can chat with your circles without knowing their emails. And from now, you can send message without knowing someone's email. 


Receiving Emails from People Outside Your Circles

If someone outside your cricles sends you message, this email will be filtered into the Social Category of your inbox. And if you wanna start conversation with them, you can simply respond to that email or add him to a circle. 

Social, Promoitons and Updates Category of Gmail Inbox

Control Who can Contact You

This new feature makes communicaiton more convenient. But some people may find this boring. Specially who receives too much emails everyday. Okay nothing to worry about. You can easily control who can contact you. 

  1. Open Gmail in Standard View.
  2. Click on the Gear from upper right corner.
  3. Go to Settings.
  4. Scroll down to the Email Via Google+ sections from the General tab.
  5. Hit on the Drop Down menu and choose any of them: Anyone on the Google+, Extended Circles, Circles, No One.
  6. When you're done, hit on the Save Changes from the bottom of the page. 


Gmail Contact Options
Critical Analysis

If you've regular interactions with social sites like Google+, Twitter or Facebook, you must understand, why Google brings this update! 

Facebook was about to take over the control of internet by introducing itself as social site. Though Google was somewhat late, but they also introduced Google+ few years later. And Google is trying to cover the mistake through Google+. 

But Google+ has not as many active users as Gmail. After this update, there will be a deep relation between Google+ and Gmail. Certainly this will give a boost to Google+. The number of active Google+ users will be increased. Google will be able to say, people are moving to Google+! 


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Delete All Emails from Gmail Inbox (For New Interface)


Delete all gmail messages just by one click!


Couple of days ago one of my classmates gave me his email ID and password. Cause there are 12000 email messages in his inbox! What happened actually? He used this email ID to open a Facebook account. And he didn't know how to turn off the Facebook notifications. He also gave me the FB username and password. I turned off the notifications. But what about deleting 12000 mails in the inbox? 


If you have an email ID with FB, Google+ and Twitter account activated then it will take less than 3 years to overload your inbox. So after opening any social account, your first task should be turning off the unnecessary notifications from those accounts.


You can turn off the notifications from the settings option of those sites. You can only allow  notifications which are related to the security of your account. Likes, sharing, following these types of notifications should be disabled if you wanna use your mail properly. Otherwise you will lose important mails among unnecessary mails. 


But if your mail box is already filled up by thousand of unnecessary mails then what? You have to delete these manually. Well the Gmail users shouldn't suffer! 


In this post I'm gonna share how to clean up Gmail Inbox easily. Gmail has a nice system to select all the mails of inbox and clean them just by one click! To do this you've sign in your Gmail account as standard view. Basic HTML view doesn't have that facility. 


Some old browsers (like IE 6 or 7) may not allow you to use Standard View. In that case you've to upgrade your browser. Look at the bottom of your inbox. If you're not using Standard View then you will see a button named Standard View. Hit on that option to activate standard view. And if you doesn't see anything like that then you're already using Standard View. Let's start now: 

  1. Go to your Gmail Inbox. (Standard View)
  2. Just below the search box you will see a selection option. (See the image below)
  3. Hit on Select. Now only 50 emails will be selected from the current page. 
  4. Now you will see a message (See image) All 50 conversations on this page are selected
  5. Just after it - Select all 200 conversations in Inbox
  6. Hit on the Select all to select all mails of your inbox. 
  7. Hit on the Delete button to delete all mails. You're done :) 


How to delete all mails from gmail inbox





Troubleshooting: There is a problem. Select option will select all emails. You can't deselect some of them. But if you've some necessary mails that you don't wanna delete then how you will keep them? 

Very easy. You have to move some emails in different labels by using the move to option. You know Gmail has some labels as personal, travel etc. You can also create new labels. There is an option to create new labels. Do it with the help of image below: 


Move Gmail Conversations from Inbox to Labels




Update! (For New Interface)


Some of you may be facing problem to select all mails from Gmail inbox. Even I've faced the same problem recently. Because I got the new interface two days ago. 

You may think that the all mail selection features could be disabled by Google. But feature  is still available. As the new inbox shows emails by category, so you can't select all mails if you don't choose All mail option. Look at the image below: 



Category Wise Gmail Inbox


The new interface of Gmail shows messages by category. Though it has some advantages, but I think it creates more complexities. Even there is a chance of skipping important emails sometimes. And due to this new feature you can't get all mail selection option directly. 


In order to select all mails of your inbox first, you have to select All Mail from the left pane. Follow the instruction of the image below: 


How to Select All Mails in Gmail Inbox?


Sometimes you may not see the All Mail button. In that case you will hit on the More button to view All Mail button. When you click on the All Mail button, the categories will be hidden. And then you will mark the selection button as shown in the image above. And you will get the Select All button at the right side as you did in the old interface. 


Hopefully this will help you. Don't forget to comment . . . :) 

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