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Customize the Default Settings of MS Office


How to Change the Default Settings in MS Office?


This is somewhat difficult to write about. Delivering the message to the reader is somewhat complicated. New users of Microsoft Office may not get my point. But a regular  user of Microsoft Office must understand what I'm talking about. 


What is Default Settings? 

When you open up a new document in MS Word (Suppose Word 2010), you get the followings: 
  • Paper Size: Letter (8.5*11)
  • Orientation: Portrait
  • Font: Calibiri
  • Font Size: 11
  • Font Style: Regular
  • Line Spacing: 1.15
  • After Spacing: 10 pt
  • Margin: Normal (Top, Bottom, Left, Right: 1")
  • And so many . . . 
This is called the default settings Microsoft Word. The settings you get just after opening a program is called the default settings of that program. The developers try to use the most common settings as the default settings. So that most of the users don't need to change the settings frequently. 


But the reality is quite fantastic! Every organization has its own method of working. Every person has his own choice. Naturally we need to modify the default settings of a program. 



Customizing the Default Settings:

To make Microsoft Office more convenient, there is a Set as Default button in some dialogue boxes. When you change default settings from a dialogue box, you can press the Set as Default button to make it default. 


Note: Default Settings varies from version to version. 


Example:

There could be more than 100 dialogue boxes, where you can change the default settings. But you know this is impossible to show the procedure for each window. Here I will just show  one example of customizing the default settings. I would like to show how to customize the default settings of Page Setup window of MS Word 2010: 
  1. Run Microsoft Word
  2. Go to Page Setup
  3. Set up margin as your choice (Suppose 1" for top, bottom, left & right)
  4. Choose paper size (Suppose A4) 
  5. If you want this settings for all of your documents as default, then press the Set as Default button at the bottom left corner. Press Yes to confirm. 

MS Word 2010 Page Setup Dialogue Box


From now, when you open a new document, you will get the paper size A4, and margin 1" as defualt settings. 


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