Friday, September 25, 2015

How to Repeat Table Heading in MS Word?

Repeat Table Heading on Subsequent Pages

When you're working with a large table that is supposed to be divided into several pages, you may need to use the same heading on every page. And whenever you make any adjustment, you may face problem with the header rows. In MS Word, you can easily get rid of this problem through Repeat Header Rows option. 

Applies to:
  • Word 2007
  • Word 2010
  • Word 2013

Note: I've prepared this tutorial using Word 2013. You may find bit difference if you're using Word 2010 or 2007. 

Often you may need to add/ remove some rows from a page, consequently the header rows of next page will move upward or downward. And every time you make any change, you may need to edit those header rows again. That's quite intolerable! 

In Microsoft Excel, you can use the Freeze Panes option to do this.

Repeat Header Rows in Word - Follow the image below . . .
  1. Run MS Word from your PC > Create a new document.
  2. Create a table from the Insert tab.
  3. As soon as you create a table, you will get two new tabs under Table Tools - Design & Layout. We've to use the Layout tab.
  4. Select your header rows (Either 1, 2, 3 or more rows, but it must include the first row of the table).
  5. Go to the Layout tab and choose Repeat Header Rows option from located in the Data group as shown in the image below. That's it. 

Repeat Header Rows Location Under Layout Tab

Now increase the number of rows by pressing Tab button. Or keep working normally to increase the number rows. As soon as your table goes to the new page, your selected rows will be repeated there automatically! 

Come on! It's a magic - share with your friends. 

  • Header rows will be repeated in every pages automatically.
  • Automatic Header Rows will be visible in Print Layout View, Reading View and when you print the document. But it will not be shown when you're working in Web Layout view.
  • When you create a page break manually, repeating header rows will be stopped there. 
  • You can choose multiple rows as header rows, but the first row of the table must be selected. 

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